Small Business Moving Checklist

Organization is crucial for a business. It wouldn’t be ideal for an unorganized move. Especially for a Small Business. Make use of our Small Business Moving Checklist

6 months prior

☐Look for a space

☐Secure lease

☐Apply for any licenses or permits required

☐Prepare location – painting, carpets, cleaning and any adjustments for utilities

☐Determine if there are any changes required in the workplace such as hiring or firing employees or changing levels.  Make sure you will still have a full staff once you have moved.

☐Advise your staff of the move and give them a chance to voice their opinions

☐Order signs for the new location or plan to move the current ones

 

3 months prior

☐ Hire a moving company

☐ Purchase insurance for damage during the move

☐Arrange to have utilities transferred

☐Arrange to get help with packing and unpacking

☐Setup appointments with service providers to get hooked up – Telephone, Internet

☐Hire services required to get your new space ready – carpets, electrical, painters

☐Update your computer software for the new address

☐Determine if your computer hardware is still effective or not.  Upgrade at this time.

☐Backup your computer files before disconnecting

☐Purge paper and toss or shred as required

 

1 month prior

☐Get new numbers for phones, faxes and IP addresses if needed.  Verify that anything new works

☐Update website address

☐Contact phone book to update address in next publication

☐Arrange for mail forwarding

☐Advice vendors of address change

☐Advice any organizations or regulating agencies that you have changed address

☐Update any advertising for the new address

☐Arrange for afterhours access to the new location

☐Order new business cards, envelopes, letterhead and signage

☐Order new checks

☐Get new lettering for any vehicles

☐Get supplies required for packing and moving – tape, labels, boxes

☐Schedule utilities to be hooked up

☐Order a sign to put on existing premises with new address

1 week before moving

☐Pack and move the document storage and supply room to the new location and unpack

☐Have the movers move the large items.

☐Check with your photocopier company if they will move the machines or if the movers should take them.  Confirm setup arrangements

☐Send mail to all customers and clients with new address, phone number and a map

☐Change your address with your bank and order new checks and deposits.

☐Verify utilities are running

 

3 days before moving

☐Move the computers and peripherals

☐Hook up the phones, Internet and other electronics.  If there are issues with wiring or routing, fix them.

☐Assign parking locations

☐Test the smoke detectors

☐Prepare an emergency evacuation plan and place in employee handbooks

 

Moving Day

☐Change the information on the phone system for the new phone number, address and any other details

☐Have employees setup their desks

☐Clean the old location