Small Business Moving Checklist
Organization is crucial for a business. It wouldn’t be ideal for an unorganized move. Especially for a Small Business. Make use of our Small Business Moving Checklist
6 months prior
☐Look for a space
☐ Secure lease
☐ Apply for any licenses or permits required
☐ Prepare location – painting, carpets, cleaning and any adjustments for utilities
☐ Determine if there are any changes required in the workplace such as hiring or firing employees or changing levels. Make sure you will still have a full staff once you have moved.
☐ Advise your staff of the move and give them a chance to voice their opinions
☐ Order signs for the new location or plan to move the current ones
3 months prior
☐ Hire a moving company
☐ Purchase insurance for damage during the move
☐ Arrange to have utilities transferred
☐ Arrange to get help with packing and unpacking
☐ Setup appointments with service providers to get hooked up – Telephone, Internet
☐ Hire services required to get your new space ready – carpets, electrical, painters
☐ Update your computer software for the new address
☐ Determine if your computer hardware is still effective or not. Upgrade at this time.
☐ Backup your computer files before disconnecting
☐ Purge paper and toss or shred as required
1 month prior
☐ Get new numbers for phones, faxes and IP addresses if needed. Verify that anything new works
☐ Update website address
☐ Contact phone book to update address in next publication
☐ Arrange for mail forwarding
☐ Advice vendors of address change
☐ Advice any organizations or regulating agencies that you have changed address
☐ Update any advertising for the new address
☐ Arrange for afterhours access to the new location
☐ Order new business cards, envelopes, letterhead and signage
☐ Order new checks
☐ Get new lettering for any vehicles
☐ Get supplies required for packing and moving – tape, labels, boxes
☐ Schedule utilities to be hooked up
☐ Order a sign to put on existing premises with new address
1 week before moving
☐Pack and move the document storage and supply room to the new location and unpack
☐ Have the movers move the large items.
☐ Check with your photocopier company if they will move the machines or if the movers should take them. Confirm setup arrangements
☐ Send mail to all customers and clients with new address, phone number and a map
☐ Change your address with your bank and order new checks and deposits.
☐ Verify utilities are running
3 days before moving
☐Move the computers and peripherals
☐ Hook up the phones, Internet and other electronics. If there are issues with wiring or routing, fix them.
☐ Assign parking locations
☐ Test the smoke detectors
☐ Prepare an emergency evacuation plan and place in employee handbooks
Moving Day
☐Change the information on the phone system for the new phone number, address and any other details
☐ Have employees setup their desks
☐ Clean the old location
