Office Moving Checklist
Our Office Moving Checklist offers crucial framework to deal with the actual Office Relocation Process. Instead of dealing with the clutter, make use of our prepared checklist
Five to Six Months Prior to Move
☐Create a checklist of all activities to be completed
☐Appoint a co-ordinator
☐Find a realtor
☐Setup appointments with building managers
☐Figure out the layout of the new location
☐Create a budget for the move
☐Decide on the date for moving
☐Let employees know the general plans
☐Identify any tenant improvements required
☐Select contractors
☐Get any permits required
☐Order new telephone and fax numbers
Three to Four Months Prior
☐Hire a company to handle the move
☐Order new signage
☐Find a commercial cleaner
☐Order change of address labels
☐Design the office space layout
☐Place order for new equipment and furniture
Two to Three Months Prior
☐Evaluate phones and upgrade if needed
☐Order extra phone lines if required
☐Evaluate the server room
☐Schedule internet connection
☐Order your VoIP or long distance
☐Assign the new office space
☐Arrange for equipment to be moved or order new equipment
One to Two Months Prior
☐Toss junk and clutter
☐Let customers and vendors know the new address
☐Update website
☐Arrange for insurance at new office
☐Setup security
☐Order keys and access cards
☐Order vending machines
☐Arrange for coffee service
☐Update financial records and order new cheques
☐Order new stationary
☐Construct new office space
Weeks before move
☐Inventory computer equipment
☐Label and inventory the furniture
☐Label any wall items and move
☐Arrange storage if required
☐Gather moving supplies
☐Pack items and place in common area
☐Have the new furniture installed
☐Have phone system installed
☐Arrange for phone numbers and extensions
☐Setup utility appointments
☐Order change of address service with post office
Moving Week
☐Provide staff with map of new location
☐Get staff to pack their desks and personal items
☐Label all items
☐Back up computers
☐Disassemble furniture for moving
☐Do not plan anything important such as interviews or meetings
☐Let clients and vendors know you may not be available
☐Distribute keys and cards to staff
☐Clean and defrost fridge
☐Inspect the new space
☐Reserve any loading docks and the freight elevator for move day
☐Designate staff to instruct movers and guide them
☐Take care of anything else last minute that comes up
Moving Day
☐Give staff the day off unless they are assisting with the move
☐Collect keys and cards from the staff
☐Arrange for refreshments and food for the staff and movers
☐Post signs to help movers find the new office space
☐Protect the floors from traffic
☐Move any plants to their new location
☐Clear everything from old office
☐Have a lost and found location
☐Hang up artwork
☐Have a welcome breakfast for employees on their first day back
